Merchandise Vendor Application & Agreement
Attention: Before proceeding, please carefully read the relevant vending agreement provided below. Once understood, fill out the vending registration form. All submissions will be directed to our Vending Manager, Thomas Mond, for a thorough review. Upon his approval, you will receive a link to confirm your participation and finalize your payment. Thank you for your interest and adherence to our procedures.
Vendor Fees will be invoiced by email and paid securely via ACH bank transfer. Payments typically clear within 1–3 business days, and you will receive confirmation once processed. Post-event settlements will also be distributed by ACH. You will receive a secure QuickBooks link to provide your bank information directly.
MERCHANDISE VENDING AGREEMENT
This Merchandise Vending Agreement (the “Agreement” or “Contract”) is entered into by and between the Blossom Charitable Foundation, Inc. (“BCF”), organizer of the Orange Blossom Revue (the “Festival”), and the undersigned vendor (“Vendor”). By submitting this Agreement, Vendor accepts all terms and conditions herein, which bind Vendor, its employees, contractors, and representatives.
Space Rental Fees
$300 for a 10’x10’ space
$450 for a 10’x20’ space
No percentage of sales is required.
Upon acceptance, Vendor shall remit the booth fee by ACH within one (1) week of invoice. At the same time the booth fee is paid, Vendor must email a valid Certificate of Insurance (COI) to vend@orangeblossomrevue.com. Failure to comply will result in cancellation of participation and forfeiture of booth fees.
Booth Fees & Forfeiture
No separate security deposit is required for 2025. Violations of Festival rules may result in forfeiture of booth fees and exclusion from future events.
Grounds for immediate forfeiture include:
Driving on-site without escort.
Cancellation by Vendor more than one (1) week after acceptance.
Selling unauthorized products.
Serving or selling food or beverages of any kind.
Sale of CBD, marijuana products, or paraphernalia.
Misuse of staff credentials.
Such violations constitute a material breach and may result in removal from the event site without refund.
Hours of Operation
December 5, 2025: 3:30 pm – 10:00 pm
December 6, 2025: 12:30 pm – 10:00 pm
(Times subject to change with notice from BCF.)
Space Assignments
Spaces are assigned by BCF at its discretion. Diagrams are approximate and subject to modification. Vendor must operate only within its assigned space unless otherwise approved in writing by BCF.
Load-In & Load-Out
Load-In: Thursday, December 4, 2025, 10:00 am – 4:00 pm.
Load-Out: Begins after 10:00 pm on Saturday, December 6, 2025, and must be completed by 12:00 pm on Sunday, December 7, 2025.
No vehicle movement is permitted two (2) hours before gates open, during show hours, or until patrons have exited. Vendors must receive clearance from the Vendor Coordinator before load-out.
Staff Credentials
Up to three (3) working credentials per booth. Credentials are for working personnel only. Misuse, resale, or gifting is a material breach and may result in forfeiture of booth fees and removal from the Festival.
Food & Beverages
Merchandise vendors are not permitted to serve or sell food or beverages of any kind. All food and beverage sales are reserved to food vendors and/or BCF under separate agreements.
Electricity | Generators
Electricity is limited at Orange Blossom Revue (OBR), and electrical supply is not guaranteed. Vendors are expected to provide their own power using approved generators.
All generators must:
Meet OBR guidelines and receive advance approval from the OBR Vendor Coordinator.
Be quiet models (e.g., WhisperLite or similar) to ensure minimal disruption to vendors and attendees.
Be positioned and operated safely with adequate ventilation.
Have appropriate extension cords and cable covers for any cords lying in walkways or public areas.
Generators that are loud, disruptive, or generate complaints will not be permitted on site.
For questions or approval, please contact vend@orangeblossomrevue.com.
Insurance
Vendor shall maintain, at its sole expense:
General Liability: $1,000,000 per occurrence / $1,000,000 aggregate.
Automobile Liability: $1,000,000 combined single limit (owned, hired, non-owned).
Workers’ Compensation & Employers’ Liability: As required by law.
All policies shall (i) name BCF, the City of Lake Wales, and their officers, directors, employees, agents, and volunteers as additional insureds; (ii) be primary and non-contributory; and (iii) include a waiver of subrogation.
COI Submission: Vendor must email the COI to vend@orangeblossomrevue.com at the same time the booth fee is paid. Failure to provide the COI as required is a material breach and may result in denial of access without refund.
Liability
Vendor assumes all responsibility for its property and operations. Vendor releases, indemnifies, and holds harmless BCF, the City of Lake Wales, and their affiliates from all claims, damages, losses, or expenses arising from Vendor’s participation.
Force Majeure
If the Festival is canceled before commencement due to a Force Majeure Event, Vendor will receive a refund of booth fees paid, less allocable expenses incurred by BCF, within ten (10) business days of notice. If cancellation occurs after the Festival has begun, no refunds will be issued. Force Majeure Events include acts of God, severe weather, governmental orders, strikes, or other circumstances beyond BCF’s reasonable control.
Governing Law
This Agreement is governed by the laws of the State of Florida.
Default
If Vendor defaults, Vendor forfeits as liquidated damages all amounts paid for event space. This clause does not apply to cancellations by BCF or Force Majeure Events.
Merchandise Vendor Timeline & Checklist
Orange Blossom Revue – December 5–6, 2025
Lake Wailes Park, Lake Wales, FL
At Acceptance
Receive invoice via QuickBooks.
Pay booth fee by ACH within one (1) week of invoice date.
Email valid Certificate of Insurance (COI) to vend@orangeblossomrevue.com at the same time as booth fee payment.
Week of November 24 – December 1, 2025
(One week before Festival)
Review final vendor instructions from OBR Vendor Coordinator.
Confirm booth staff assignments (up to three credentials per booth).
Prepare booth signage, displays, and supplies.
Ensure insurance is valid and coverage dates extend through load-out.
Thursday, December 4, 2025 – Load-In
Arrive between 10:00 am – 4:00 pm for booth setup.
Park support vehicle as directed by Vendor Coordinator.
Confirm electrical needs (extension cord minimum 100 feet).
Complete setup prior to gate opening next day.
Friday, December 5, 2025 – Festival Day 1
Booth open 3:30 pm – 10:00 pm.
Staff must wear working credentials at all times.
No vehicle movement within two hours of gates opening or during show.
Saturday, December 6, 2025 – Festival Day 2
Booth open 12:30 pm – 10:00 pm.
Close booth at the end of the event.
Begin load-out only after 10:00 pm once patrons have exited.
Sunday, December 7, 2025 – Final Load-Out
Complete all load-outs by 12:00 pm (noon).
Remove all materials and property from the event site.
Ongoing Checklist
Ensure no food or beverages are sold (merchandise vendors only).
Sell only pre-approved merchandise.
Keep booth staffed during all operating hours.
Keep vehicles parked in designated vendor/support areas only.
Protect booth property and comply with fire/health ordinances (fire-retardant tent and fire extinguisher required).
Operate only within assigned space — no roving vending without written approval.
Collect and remit applicable sales tax.
⚡ Quick Reference Deadlines
Within 1 week of acceptance: Pay booth fee & submit COI to vend@orangeblossomrevue.com
Dec 4, 2025 (10 am–4 pm): Load-in
Dec 5, 2025 (3:30–10 pm): Day 1 operations
Dec 6, 2025 (12:30–10 pm): Day 2 operations
Dec 6, 2025 after 10 pm: Load-out begins
Dec 7, 2025 by 12 pm: Load-out completed