Food Vendor Application & Agreement

Attention: Before proceeding, please carefully read the relevant vending agreement provided below. Once understood, fill out the vending registration form. All submissions will be directed to our Vending Manager, Thomas Mond, for a thorough review. Upon his approval, you will receive a link to confirm your participation and finalize your payment. Thank you for your interest and adherence to our procedures.

Vendor Fees will be invoiced by email and paid securely via ACH bank transfer. Payments typically clear within 1–3 business days, and you will receive confirmation once processed. Post-event settlements will also be distributed by ACH. You will receive a secure QuickBooks link to provide your bank information directly.

Company Name

Contact Name

First Name

Last Name

Contact Phone

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Cell Phone (if different)

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Address

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Email

Website

About You

Tell us about yourself, your business and the type(s) of food you prepare.

Facebook

Instagram

Footprint

How much space do you require?

Power source

What type of power source do you utilize for food preparation.

Vending Agreement Acknowledgement

Please click the box below if you agree to the following terms

I (the preparer of this document) acknowledge that when I click the "SUBMIT" button, I am agreeing to all of the terms in the Vending Agreement as spelled out by the Blossom Charitable Foundation, Inc. and contained within this website/webpage.

Electricity | Generators

Please click the box below if you agree to the following terms

I have read the "Electricity | Generators" section below and understand the requirements involved in having a space at OBR.

Signature

By typing my name below, I acknowledge that this constitutes my electronic signature, and I agree that it is legally binding in the same manner as a handwritten signature.

FOOD VENDING AGREEMENT

Orange Blossom Revue – December 5–6, 2025
Lake Wailes Park, Lake Wales, Florida

Application and Acceptance

After you submit an application and receive an invitation to participate, the Vendor will remit the required security deposit/booth fee by ACH within one (1) week of acceptance. An invoice will be issued via QuickBooks, and the Vendor is responsible for monitoring and ensuring timely payment. Within the same timeframe, the Vendor shall also provide a valid certificate of insurance via email to vend@orangeblossomrevue.com. Failure to comply with these requirements may result in forfeiture of the Vendor’s invitation.

Space Rental Fees

The rental fee for a food booth shall be equal to twenty percent (20%) of the vendor’s gross sales. For purposes of this Agreement, “Gross Sales” shall mean the total sales revenue recorded exclusively through the mandatory BillFold payment system during the event, as reflected in the final settlement report issued by BillFold. Gross Sales shall be determined solely by reference to such report, and no other records or representations shall be used for this purpose.

All proceeds of Gross Sales shall be settled and released to Blossom Charitable Foundation, Inc. (“BCF”) by the BillFold payment processor within five (5) to seven (7) business days following the conclusion of the event. Within seven (7) to ten (10) business days after the conclusion of the event, BCF shall remit to the Vendor, by ACH transfer, an amount equal to eighty percent (80%) of Gross Sales together with eighty percent (80%) of the value of all valid tokens collected and redeemed by the Vendor.

BCF shall not be liable for any delay in payment caused by BillFold, its affiliated financial institutions, or any other third-party processor, provided that BCF uses commercially reasonable efforts to facilitate timely settlement and disbursement.

Security and Cleaning Deposit

Vendors shall provide a security deposit of five hundred dollars ($500.00). The deposit will be refunded by check on the evening of Saturday, December 6, subject to inspection and approval by a representative of Blossom Charitable Foundation.

Billfold Cashless Payment System

All food vendors are required to use the BillFold cashless point-of-sale system. You will receive the POS device during vendor check-in and must return it to the secure charging station each night. Final payouts will be made by ACH within seven (7) to ten (10) business days after the event, based on BillFold’s sales report.

Token System

To ensure a seamless and enjoyable experience for our guests and to help drive more business for you, we will once again be using a Token System for VIP and staff meals purchased from food vendors inside the festival gates. Campground vendors are not included in this program.

Token Value and Reimbursement: Each token collected will be reimbursed at a rate of $20. Vendors will receive eighty percent (80%) of the value of each token redeemed, with BCF retaining twenty percent (20%).
Reimbursement Process: BillFold will configure a dedicated $20 voucher button on each food vendor’s POS terminal.
Token Acceptance: All food vendors within the festival gates must accept tokens. Campground vendors will not be reimbursed for tokens and should not accept them as payment.

Beverages

BCF reserves exclusive rights to sell all alcoholic beverages, including but not limited to beer, wine, spirits, liquor, seltzers, NA beer, NA wine, NA cocktails, and any beverages containing alcohol.

Coffee Exclusivity: Coffee drinks are reserved to a single BCF-approved vendor.
Approved Non-Alcoholic Beverages for Vendor Sales: Vendors may sell sodas, soft drinks, juice, smoothies, lemonade, tea, and bottled water.
Special Approval Required: Other non-alcoholic beverages require case-by-case BCF approval.
Prohibited: Any beverages containing CBD, THC, or related derivatives.

Electricity | Generators

Electricity is limited at Orange Blossom Revue (OBR), and electrical supply is not guaranteed. Vendors are expected to provide their own power using approved generators.

All generators must:

Meet OBR guidelines and receive advance approval from the OBR Vendor Coordinator.
Be quiet models (e.g., WhisperLite or similar) to ensure minimal disruption to vendors and attendees.
Be positioned and operated safely with adequate ventilation.
Have appropriate extension cords and cable covers for any cords lying in walkways or public areas.

Generators that are loud, disruptive, or generate complaints will not be permitted on site.

For questions or approval, please contact vend@orangeblossomrevue.com.

Insurance

Vendor shall, at its sole cost and expense, obtain and maintain in full force and effect, from the date Vendor first enters the Festival premises (including load-in) through final departure (including load-out), insurance coverage issued by carriers rated not less than A-VII by A.M. Best. Certificates of insurance, with required endorsements, must be provided to BCF within one (1) week of acceptance.

Cancellation by Vendor

Within 1 week of acceptance: Full refund of booth deposit.
After 1 week of acceptance: No refund of booth deposit.

Force Majeure

In case of cancellation of the Festival prior to the start due to a Force Majeure Event, the Vendor’s sole remedy will be to receive a refund of 100% of all booth fees paid, which BCF agrees to pay to Vendor within five (5) to seven (7) business days after the Determination Date.

After the Festival has begun, any fees paid by or assessed against Vendor will not be reimbursed if the Festival is canceled due to a Force Majeure Event during the event. Vendor assumes the risk of such cancellation.

Menu Exclusivity

Generally, BCF does not provide exclusivity on menu items. However, coffee drinks are reserved to a single BCF-approved vendor.

Payment Methods

Gross Sales Payouts: ACH transfer, within 7–10 business days after event.
Security Deposit Refunds: Check, issued on the final night of the event.

Vendor Agreement Timeline & Checklist

Orange Blossom Revue – December 5–6, 2025

Phase 1 – Application & Acceptance

Deadline: Within 1 week of vendor acceptance

Vendor submits signed Food Vending Agreement.
Vendor remits booth/security deposit by ACH.
Vendor provides certificate of insurance (with endorsements).
Vendor submits application details (menu draft, support vehicle size, power needs).

Phase 2 – Pre-Event Preparation

Key Dates: Sept–Nov 2025

September – October 2025
- BCF confirms vendor lineup and site assignments.
- Vendors confirm equipment, generator approval, and fire-retardant tent/fire extinguisher compliance.
- Vendors prepare Health Department permit applications (if not already obtained).
By November 5, 2025 (30 days before event)
- Vendors upload complete menu with pricing into BillFold system.
- Vendors submit booth photo/signage mockups to BCF.
- Vendors finalize staff credential list (up to 5 per booth).
Week of November 24, 2025 (10 days before event)
- BCF circulates vendor load-in/out logistics email.
- Vendors confirm arrival schedule.
- Vendors verify ACH details for payouts.

Phase 3 – Event Week Logistics

December 4–6, 2025

Thursday, Dec 4, 2025
- Vendor load-in between 10:00 a.m. – 4:00 p.m.
- Campground vendors may open starting 4:00 p.m.
- Vendors pick up BillFold POS devices at check-in.
Friday, Dec 5, 2025 (3:30–10:00 p.m.)
- Vendors must be open and operational by 3:30 p.m.
- Return BillFold device to secure charging station at close.
Saturday, Dec 6, 2025 (12:30–10:00 p.m.)
- Vendors must be open and operational by 12:30 p.m.
- Return BillFold device to secure charging station at close.
- End-of-night inspection for deposit refund by check.

Phase 4 – Post-Event

December 7–20, 2025

Sunday, Dec 7, 2025
- Vendor load-out completed by 12:00 noon.
- Vendors remove gray water, oil, coals, and waste offsite.
By December 20, 2025 (7–10 business days post-event)
- BCF processes BillFold settlement.
- Vendors receive 80% of Gross Sales + 80% of redeemed token value by ACH.

Quick Vendor Checklist

✔ Submit signed agreement + deposit + insurance certificate within 1 week of acceptance.
✔ Upload menu & pricing by Nov 5, 2025.
✔ Provide booth photo/signage mockup.
✔ Provide staff credential list (up to 5 passes).
✔ Obtain required health permits & fire-safety equipment.
✔ Confirm generator approval (if applicable).
✔ Arrive during load-in window Dec 4 (10:00 a.m.–4:00 p.m.).
✔ Operate during required festival hours.
✔ Return BillFold device nightly.
✔ Clean booth area, remove waste, check out with vendor coordinator.
✔ Collect deposit refund (check) Dec 6 evening.
✔ Complete load-out by Dec 7 at noon.
✔ Expect ACH payout of sales by Dec 20, 2025.